Do is a Real Estate Virtual Assistant with 5+ years of experience supporting U.S.-based real estate teams in contracts, MLS listings, transaction coordination, and team management. Proficient in Dotloop, MLS Matrix, ShowingTime, Zillow, Basecamp, Trello, CRMs (Kunversion), Google Workspace, and Excel/Google Sheets, with strong skills in client communications, operations support, and error-free contract preparation.

>5+ years Real Estate VA experience supporting U.S.-based real estate teams and executives, handling contracts (Buyer Brokerage Agreements, Listing Agreements, disclosures, referral agreements), MLS listings, and transaction coordination.
>Skilled in operations and team support, including client communications, calendar and email management, property listing updates, amendments, price modifications, and leading small VA teams (3 members).
>Educational Background: Bachelor of Science in Business Administration, Major in Marketing Management (2013)
>Took a work break due to family (now resolved)
 
Employment
Keller Williams (April 2021- September 2024) / Real Estate Virtual Assistant & Lead VA
Line of Business: US- based real estate brokerage (residential, vacation rentals, home warranty claims)
Provided transaction coordination support, manage contracts, offers, MLS listings, and support executive tasks.
Generated contracts (BBA, listing agreements, referral agreements, disclosures).
Managed MLS and Showing Time scheduling, property listings, and updates.
Coordinated multiple agents, vendors, and clients, ensuring accurate task tracking (Basecamp, Trello).
Led a team of 3 Filipino VAs handling vacation rental support and home warranty claims.
Reason for Leaving: Family priorities (lack of childcare); resolved and ready to return to work.
 
Vacant Land Place (January- April 2021) / Real Estate Virtual Assistant
Line of Business: US-based real estate (land properties)
Support for vacant land listings, assisted in listing management and admin tasks
Reason for Leaving: Moved to a direct real estate client role with Keller Williams.
 
HardSmart Agency (November 2020- January 2021) / General Virtual Assistant
Line of Business: Real Estate Agency Support Services
Support realtor client tasks and admin operations.
Reason for Leaving: Transitioned to a specialized real estate VA role.
 
 
Motive Fit: Returning to full-time remote work and seeking a stable, long-term client offering fair compensation and benefits.
Tools: Dotloop, MLS Matrix, ShowingTime, Zillow, Basecamp, Trello, CRM systems (Kunversion), Google Workspace, Excel/Google Sheets
Timetracker: Ok to use
Shift: Ok with US hours
Previous Rate: $1.400 USD/month
Asking Rate: $1.400 USD/month
Availability: ASAP
 
 
Screening Questions
1. ‎Can you walk me through your experience as a Real Estate VA and what led you to specialize in real estate support?
Started as a General Virtual Assistant in 2020 after being retrenched due to COVID-19. Transitioned into real estate support quickly, working first with HardSmart Agency (Nov 2020 – Jan 2021), then with Vacant Land Place (Jan – Apr 2021), and later with Keller Williams Realty (Apr 2021 – Sep 2024) as a direct client. Focused mainly on contracts and real estate support.
 
2. What did your day-to-day look like with Keller Williams?
A: Generated contracts (Buyer-Broker Agreement, Listing Agreements, offers), followed up on leads, managed calendar appointments and email communications, monitored offers for properties, and coordinated with clients. Also handled vacation rentals and home warranty claims, and supervised 3 other VAs as lead VA.
 
3. What was your involvement in preparing contracts and disclosures? What tools did you use?
Created Buyer Brokerage Agreements, Listing Agreements, and attached necessary disclosures (Seller’s Property Disclosure, Community Association Disclosure, Lead-Based Paint Disclosure). Managed referral agreements and ensured contracts were accurate, using Dotloop for preparation and MLS for listing integration. Dotloop for contracts, MLS and Showing Time for property listing and scheduling, Zillow for property research, Basecamp and Trello for team task tracking.
 
4. How do you manage communications with multiple agents, clients, and vendors?
Used task lists and Basecamp to track communications and deliverables, ensuring nothing is missed. Reassigns tasks when needed and keeps organized checklists.
 
5. How do you ensure error-free and compliant contracts?
Double-checks all details, follows saved templates and screenshots for proper data entry, and verifies information before sending for signatures. Learned to quickly correct errors and developed strong attention to detail.
 
6. Can you share a challenging task you solved?
Delivered a full offer contract in five minutes during an urgent request by using pre-prepared templates and organized contract data, which led to a successful deal closure.
 
 
 
Culture Fit

1. What are your top ”work values” (e.g. Being hard-working, being on-time, being proactive etc.) that you try to strive for as a professional?
   My top work values include being hardworking, reliable, and team oriented. As a former team leader, I’ve developed the attitude of guiding and training others with patience and understanding. I believe in leading by example, staying committed to deadlines, and always being willing to support both clients and team members to achieve shared goals.

2. What are the most important learnings you’ve had in your career?
   One of the most important lessons I’ve learned in my career is the value of asking questions and verifying instructions when I’m unsure about a task. It’s better to clarify early than to assume and make mistakes. I’ve also learned the importance of staying focused and being present in what I’m doing—having a strong presence of mind helps ensure accuracy, efficiency, and quality in every task I handle.

3. Who were your top mentors and what did you learn from them?
   One of my top mentors was my previous client. She played a big role in shaping my work habits and professionalism. From her, I learned the importance of being accurate in everything I do, learning from my mistakes, and always double-checking my work before sharing it. She emphasized quality and attention to detail, which helped me grow not just as a VA, but as someone who takes pride in delivering reliable and well-executed results.

4. What are your most effective habits that you've learned over the years.
   Over the years, I’ve developed a few effective habits that have helped me succeed in my role. First, I make it a habit to stay organized by using task lists and calendars to manage my priorities. I also practice clear communication—always confirming details to avoid misunderstandings. Another important habit is double-checking my work before submitting it to ensure accuracy. Lastly, I set aside time daily to review updates and improve my skills, which helps me stay consistent and efficient.