Rayana is a proactive executive assistant and project manager skilled in calendar management, stakeholder coordination, social media, and process design, using tools like GoHighLevel, Asana, Canva, and QuickBooks to drive team efficiency and handle complex workflows independently.

Recent Experience
Company: Changing Work Inc.
Role: Executive Assistant to Founders
Duration: May 2023 – Present
Responsibilities:

• Manage complex calendars and travel for three founders

• Coordinate daily operations and monthly events

• Provide admin and project support, including podcast workflow design

• Liaise with a community of over 700 members

• Participate in strategy and process improvements with the leadership team

• Support marketing strategy implementation with external agencies

• Crafted podcast workflow end-to-end (guest invites, confirmations, scheduling)

• Supported their non-profit mission of promoting conscious workplace practices

• Reason for Leaving: Exploring full-time opportunities to leverage new skills

• Notable Achievement: Designed and implemented the entire podcast guest process still used today

Previous Experience
Company: Acquira Capital
Role: Executive Assistant to the CEO
Duration: September 2024 – Present
Responsibilities:

• Schedule meetings, investor calls, and site visits

• Manage travel, accommodations, and itineraries

• Provide project management oversight for early-stage property operations

• Mapped out sales funnel processes, including social media engagement

• Supported QuickBooks reconciliations

• Reason for Leaving: Open to full-time opportunities with broader scope

• Notable Achievement: Developed their sales funnel framework and supported onboarding of third-party vendors

Company: TheHoustons Realtors
Role: Social Media Manager / Transaction Coordinator
Duration: January 2022 – September 2022
Responsibilities:

• Managed social media profiles and created content

• Coordinated closing logistics for real estate transactions

• Reviewed closing statements for accuracy

• Handled promotional campaigns and customer queries

• Reason for Leaving: Contract ended

• Notable Achievement: Successfully streamlined social media presence and improved graphics

Company: Bayou Diamonds & Devolic LLC
Role: Social Media Manager & Executive Virtual Assistant
Duration: September 2020 – Present
Responsibilities:

• Designed graphics for social media

• Responded to customer inquiries

• Maintains occasional support tasks, including monthly payroll

• Reason for Leaving: Maintains relationship for occasional projects

• Notable Achievement: Long-standing relationship and consistent trust from client

Company: GreenDevelopment Sustainable Solutions Inc.
Role: Environmental Specialist
Duration: August 2021 – March 2022
Responsibilities:

• Prepared environmental reports and permits

• Wrote articles and proposals

• Supported safety training

• Reason for Leaving: Career shift to virtual assistance

• Notable Achievement: Strengthened environmental compliance practices

Key Skills and Tools

• Executive assistance

• Project management

• Social media management

• Basic graphic design

• Canva, Slack, Hubspot, Figma, ClickUp, Asana, Notion

• QuickBooks

• Google Suite

• Meta Business Suite

• CRM (GoHighLevel)

• Event planning

• Podcast workflow management

Key Metrics and Analysis
Metrics Used:

• Social media engagement rates

• Investor funnel conversion rates

• Event attendance and member satisfaction
  Monitoring Tools:

• GoHighLevel

• LinkedIn

• Google Calendar

• Asana

Motivational Fit
Looking For: A meaningful full-time role, ideally strategic operations or executive support, to consolidate her diverse skills
Current Rate: Approximately $8/hour (negotiable)
Asking Rate: Open, willing to match or exceed current part-time total earnings
Availability: Ready to discuss transition timeline

Red Flags

• Balancing several part-time projects could be a concern if exclusivity is required

• No set salary figure yet; may need clear negotiation later

Project Examples / Critical Incidents
Project Example 1: Designed and implemented the podcast guest workflow for Changing Work — from guest invitations to scheduling, logistics, and tracking. This included creating standardized processes, presenting them to founders, and adjusting collaboratively until launch. The workflow is still actively in place.
Project Example 2: Supported Acquira Capital by mapping their early-stage sales funnel, engaging a third-party vendor for website development, and coordinating social media outreach to attract accredited investor leads. This resulted in the first investor screening calls being booked, proving the funnel’s effectiveness.
Critical Incident: Faced challenges with frequent podcast guest scheduling conflicts at Changing Work, where she independently adjusted multiple founders’ calendars to accommodate guest availability without disrupting other priorities — earning trust to manage calendars autonomously without micromanagement.
Anticipating a Problem: During planning for Changing Work’s book launch events, she anticipated founders’ scheduling conflicts and proactively reassigned event responsibilities to ensure that at least one founder was always present. She coordinated guest speakers, sessions, and funnel discussions without needing constant approval, preventing major disruptions.

Assessment of Suitability for the Role
Rayana is a highly versatile candidate, balancing executive support, project management, and social media skills. She has strong initiative, anticipates problems, and can make decisions independently when needed, even in complex environments with multiple stakeholders. Her proactive mindset and commitment to continuous improvement make her well-suited for remote roles requiring a high degree of ownership and flexibility.