A trilingual Executive Assistant with proven success supporting senior lawyers in a fast-paced immigration law firm. She excels at managing C-level calendars, streamlining legal operations through client tracking systems and automation, and building strong cross-border client relationships in English, Portuguese, and Spanish—making her a proactive, efficiency-driven partner for any executive team.

"We can never know everything, but we can learn it. When I started working at this company, I was hired through an agency and they wanted someone with a lot of CRM experience, which I didn’t have. To land the job, I got familiar with the most common tools like Clio, Docketwise, and Salesforce. I watched tutorials, signed up for trials, explored all the features, and learned how to apply them. That’s what I do with everything I stay curious, research, and get hands-on until I master it."

Highlights
> Manages C-level calendars, emails, and travel; ensured smooth operations for two senior lawyers in a fast-paced immigration law firm.
> Oversees immigration cases end-to-end; created a client tracking system that boosted efficiency and reduced manual work.
> Translates and formats legal documents; built strong cross-border client relationships in English, Portuguese, and Spanish.
> Streamlined repetitive tasks, including automating monthly updates via spreadsheet and Gmail newsletter.
> Drafts, edits, and translates sensitive documents; produces concise reports and meeting minutes.
> Strengthens client satisfaction through organized follow-ups and consistent communication.

Tools
CRM: Clio, Docketwise, Salesforce
Google Workspace, Canva, Microsoft Office Suite

Employment History
Schonberg & Timeran PL (October 2023 - Present) - Executive Assistant
Manage personal and business calendars for 2 executives.
Handle company and executive emails; organize using templates and folders for efficiency.
Liaise with clients, consulates, government agencies, and courts to coordinate hearings and appointments.
Prepare, translate, and format multilingual legal documents ensuring compliance with US regulations.
Organize and maintain legal records and collaborative CRM platforms.
Plan domestic and international travel arrangements.
Support finance with expense control and billing cycles.
Reason for Transitioning: Seeking better economic stability and a clear career growth path.

Motive Fit
Seeking a stable, long-term position with clear career growth opportunities. Values building healthy, lasting relationships with employers. Interested in roles that allow her to be proactive, improve processes, and contribute to operational efficiency.

Schedule: Amenable to work EST
Availability: ASAP
Current Salary: $1700/month
Target Salary: $1800/month
Reference Checks: Ongoing