Medi is a proactive Executive Assistant and Project Manager skilled in stakeholder management, team leadership, and system migrations, leveraging tools like GoHighLevel, Trello, Slack, and Canva to support digital marketing, events, and executive operations. 

Summary of Experience
Recent Experience:
Company: Nonprofit Organization + Coaching/Events Business (New York-based)
Role: Executive Assistant / Project Manager / Team Manager
Duration: 2018 – 2024
Responsibilities:

• Direct stakeholder liaison and onboarding

• Managed 5–10 VAs across departments (design, web, nonprofit)

• Calendar/email management, travel arrangements

• Oversaw system migration (17Hats to GoHighLevel), contracts, onboarding forms

• Spearheaded weekly team meetings and 1:1 check-ins for productivity

• Assisted in hiring and performance reviews

• Reason for Leaving: Took a break after giving birth and for health reasons

• Notable Achievement: Took initiative on a system migration project during CEO’s absence, ensuring continuity during a critical pre-event period

Previous Experience:
Company: Media & Entertainment Company (Chicago-based)
Role: Executive Assistant / Social Media & Sponsorship Coordinator
Duration: 2018 – 2024 (overlapping with previous role)
Responsibilities:

• Created sponsorship decks and media kits

• Handled social media management and caption writing

• Worked closely with client to digitize traditional marketing and operations

• Reason for Leaving: Took a break after giving birth and for health reasons

• Notable Achievement: Helped digitize marketing efforts for a traditionally offline business

Company: Digital Marketing Agency (Australia-based)
Role: Social Media VA / Graphic Designer
Duration: 2016 – 2018
Responsibilities:

• Designed social media content and branding materials

• Assisted with design work for agency clients

• Reason for Leaving: Client paused operations to return to school

• Notable Achievement: Built foundational creative processes and systems

Key Skills and Tools

• Executive Support (Calendar, Email, Travel Management)

• Workflow & SOP Creation

• Team Management (Slack, Trello, Asana)

• Project Coordination & CRM Oversight (GoHighLevel, 17Hats)

• Stakeholder & Vendor Management

• Event Planning & Onboarding

• Social Media Content Creation (Canva, CapCut, Buffer, Planoly, Loomly)

• Basic Web & Email Campaigns (Mailchimp, WordPress)

Key Metrics and Analysis
Metrics Used: Team productivity, project completion rates, event performance, stakeholder engagement
Monitoring Tools: Google Calendar, Trello, Asana, GoHighLevel, Slack, WhatsApp

Motivational Fit
Looking For: Long-term client with aligned values and strong communication. Prefers productivity-focused outcomes over time tracking.
Current Rate: $10-15/hr
Asking Rate: $15/hr (flexible depending on task complexity)
Availability: Immediately available; open to US, UK, or AUS time zones (prefers UK/AUS or flexible US)

Red Flags

• Prefers productivity-based work over time tracker use

• May require re-familiarization with tools after recent break (but expresses strong willingness to learn and adapt)

Assessment of Suitability for the Role
Medi is a high-trust, proactive Executive Assistant and Project Manager with end-to-end ownership experience across digital marketing, nonprofit events, and executive operations. She excels in stakeholder communication, team management, and system setup/migration. Her background aligns well with leadership support, and she has demonstrated critical thinking and problem-solving when independently handling large system transitions and resolving vendor issues during high-stress event periods.

Critical Incident Example:
When her CEO was hospitalized before a major nonprofit event, Medi decided—without prior approval—to migrate all contract and signup systems from 17Hats to GoHighLevel to ensure continuity. She collaborated with a web expert and informed the CEO afterward. The move enabled smoother vendor registration and received positive feedback.

Anticipating a Problem Example:
Anticipated potential reputational damage when a vendor at a nonprofit event expressed anger and demanded a refund due to perceived unfair treatment. Medi defused the situation by meeting with the vendor, uncovering a personal grievance, and guiding the CEO to issue an apology. This prevented escalation, though the vendor was later banned due to spreading negativity.