Kim is an experienced professional with 5+ years as an Executive Assistant and 3.5 years as Chief of Staff, skilled in project management, operations, investor relations, and executive support across multiple industries. Currently managing international teams, funding rounds, and operational systems while ensuring high-quality, timely deliverables.

Recent Experience
Company: Ferrazzi Greenlight / Beyond Connections
Role: Chief of Staff / Program Administrator
Duration: Jan 2023 – Present
Responsibilities: Oversees operations, special projects, investor relations, event management, vendor coordination, leadership team support, and confidential board matters. Implements project management systems, supervises consultants and staff, and manages investor rounds from contracts to fund transfers.
Reason for Leaving: Exploring opportunities for long-term stability and career growth.
Notable Achievement: Managed two successful seed funding rounds, securing ~30 investors and ensuring confidentiality and compliance across international jurisdictions.

Previous Experience
Company: Pacific One Source
Role: Remote Executive Assistant
Duration: Jun 2023 – Present
Responsibilities: Manages executive inbox, high-level reporting, invoicing, and scheduling for a leading US education technology company.
Reason for Leaving: Currently concurrent role; open to giving up for full-time opportunity.
Notable Achievement: Maintained consistent delivery of outputs despite minimal oversight.

Company: Mindmaven
Role: Remote Engagement Manager
Duration: Jul 2022 – Dec 2023
Responsibilities: Managed executive tasks, email drafting, scheduling, and provided meeting debriefs.
Reason for Leaving: Contract ended.
Notable Achievement: Improved executive task tracking and follow-up efficiency.

Company: Cleardesk
Role: Executive Assistant / Virtual Assistant
Duration: Dec 2020 – Jan 2023
Responsibilities: Supported clients with confidential document handling, insurance audits, executive documentation, and social media.
Reason for Leaving: Transitioned to direct hire with client after acquisition.
Notable Achievement: Maintained 100% accuracy in compliance and audit deliverables.

Key Skills and Tools
Project Management, Operations Oversight, Investor Relations, Contract Management, Event Coordination, Administrative Leadership, Culinary Arts, Digital Marketing, Training & Development, Bookkeeping, Payroll, Invoicing.
Tools: Asana, Notion, Slack, Google Suite, Microsoft Office, Trello, Zoho, QuickBooks Online, Stripe, SamCart.

Key Metrics and Analysis
Metrics Used: Sales metrics, investor engagement rates, project completion timelines, event attendance satisfaction.
Monitoring Tools: Asana, Notion, Stripe dashboards, Google Sheets tracking.

Motivational Fit
Looking For: Long-term, stable Chief of Staff or senior EA role with growth opportunities and strategic involvement.
Current Rate: $13–15/hour
Asking Rate: Open to negotiation based on scope, ideally above current for full-time.
Availability: Requires 2 weeks’ notice to transition current responsibilities.

Red Flags
None significant; current multiple contract roles manageable with flexible hours, open to exclusivity for the right opportunity.

Project Management Example
“I run operations end-to-end — setting up all applications like Slack, Notion, Stripe, and SamCart, and creating SOPs so the team can operate efficiently without the CEO. I lead the leadership team’s operating system, ensure consultants meet deliverables, track sales metrics, and keep investor decks updated. My biggest project was running two full investor rounds almost single-handedly — drafting contracts, liaising with banks, and keeping everything confidential between myself and the CEO.”

Critical Incident Example
“One example was when our co-founder completely forgot a live workshop he was supposed to attend. I found out just 3 hours before and immediately coordinated with his EA to clear his schedule so he could attend. I also routinely handle urgent issues like preventing banking delays or resolving fund transfer problems before they even reach the CEO — for example, while flying into LA for an event, I coordinated with our banker to resolve a transfer issue before my CEO even knew about it.”

Anticipating a Problem Example
“Before my CEO began traveling to four countries, I set up an Asana system so he could see urgent tasks at a glance even if we couldn’t connect. I informed all investors and consultants about his absence and directed them to me for urgent matters. I even adjusted my schedule to work in both his local time zone and Pacific Time, essentially running double shifts to ensure no disruption.”

Assessment of Suitability for the Role
Highly suitable for senior executive support and operational leadership roles. Demonstrates advanced project management capability, strong foresight in anticipating operational issues, and calm handling of critical incidents before they escalate. Brings a proactive, adaptable, and big-picture mindset with strong communication skills. MBA-educated and pursuing a PhD, demonstrating continuous professional growth. Well-suited for high-trust, high-responsibility roles where strategic initiative and operational discipline are essential.